---
source_url: "https://www.wrike.com/blog/google-calendar-integration/"
title: "Project management software with Google Calendar integration: 4 options"
mirrored_at: 2026-08-14T01:02:22.184Z
host: www.wrike.com
cited_in_42a: true
mirror_canonical: "https://index.42a.ai/www.wrike.com/blog/google-calendar-integration/index"
---

> **Original source:** https://www.wrike.com/blog/google-calendar-integration/

A Wrike workspace is a hub of information for your team. It collects everything you need to know about your deadlines, project milestones, and availability. But Wrike also goes much further by centralizing your team’s communications and project files, [automating your workflows](https://www.wrike.com/workflow-guide/workflow-automation/), and monitoring your tasks to measure both progress and risks to your work. 

Wrike is a powerful, customizable [project management system](https://www.wrike.com/project-management-guide/faq/what-is-project-management-system/) for your team. Integrating its [project management tools](https://www.wrike.com/project-management-guide/faq/what-are-project-management-tools/) with Google Calendar helps you avoid losing information on past or upcoming events, and reduce the risk of missing sensitive deadlines, especially on time-specific tasks.

In a nutshell, **Wrike’s two-way integration synchronizes the dates and times of the tasks in your workspace with your Google Calendar.**

When you create a new item with start and end dates in Wrike — like an event, a task, or a project [milestone](https://www.wrike.com/project-management-guide/faq/what-is-a-milestone-in-project-management/) –— you can easily add it to your preferred Google Calendar. 

For example, if the first stage of your [project workflow](https://www.wrike.com/workflow-guide/project-management-workflow/) is to hold a team kickoff meeting, you can have it appear in your calendar, with an automated reminder before the event begins. And because Wrike will also sync critical task information — like attendees or the category the task belongs to — it’s easy for your team to find out what to expect from each event. 

This integration also keeps the events synchronized as you work on the task. Say you start planning that kickoff meeting, only to discover you’re still waiting for resources from your client. In that case, you can edit the dates in Wrike to postpone the meeting, and the change will be applied to your Google Calendar automatically. 

Wrike’s Google Calendar integration is point-and-click, which means you can set it up and sync in minutes, without working with your [IT department](https://www.wrike.com/teams/it-project-management/) to code a custom solution. 

Rescheduling the event follows this same process, and you can also delete events from within Wrike. ![google calendar integration wrike](https://web-static.wrike.com/blog/content/uploads/2025/08/google-calendar-integration-wrike.png?av=c4c228a54d3d679c5443a045ac61348f)

Siloed, disconnected, or outdated calendars quickly create confusion — both between team members and across departments. But with Wrike’s calendar sync, you can update your upcoming due dates in real time. 

If the out-of-the-box Wrike Google Calendar integration is not enough, a much more customizable version is available through [Wrike Sync](https://www.wrike.com/features/wrike-sync/).

## **More Wrike project management tools for managers and teams** 

Even if Google Calendar integration is non-negotiable when you’re choosing new [project management software](https://www.wrike.com/project-management-guide/faq/what-are-project-management-tools/), it’s not the only thing to consider. So, in the next part of this post, I’m going to look at Wrike’s [project management features](https://www.wrike.com/features/) in more depth. 

The benefit of Wrike as a project management system is that our tools go far beyond the top-level overview you’d get in a shared calendar or a [free project management app](https://www.wrike.com/blog/free-project-management-software/). 

Wrike is built for companies that handle large, overlapping projects where scheduling is only a small part of the project management puzzle. It customizes and automates even the most complex project workflows. This helps you complete work faster, boost collaboration, and generate data-driven insights to inform your project management decisions. 

### **Plan new projects with ease**

With Wrike’s tools, you can take care of every aspect of project planning in one place, before you add the dates to your calendar. Instead of juggling spreadsheets, email chains, and meetings to gather the information you need to create a [project plan](https://www.wrike.com/blog/how-to-write-a-project-plan-easy-steps/), you can use:  

-   **Templates and intake forms** to outline and define the business needs driving the project. This includes [dynamic request forms](https://www.wrike.com/features/custom-request-forms/), which you can customize for the clients or colleagues you regularly work with, or the types of projects you typically complete. 
-   **Team folders** to securely store reports and documentation from past projects. These files can inform your estimates, projections, and initial meetings with stakeholders, and then share the [project plan](https://www.wrike.com/blog/how-to-write-a-project-plan-easy-steps/) with your team when it’s ready to go. 
-   **[Task management](https://www.wrike.com/use-cases/task-management/) tools**, including AI features to break large tasks into more manageable chunks that can be easily visualized in your team’s shared workflow via dashboards, Gantt charts, [Kanban](https://www.wrike.com/kanban-guide/) boards, and more. 

These tools help you align your project team and stakeholders from the first stages of the project, and set clear expectations for your plan and communication strategy. 

When you plan projects in Wrike, you get much more than just final dates in the calendar — you’ll also have a clear understanding of the first tasks, the [resources](https://www.wrike.com/use-cases/resource-management/) available, and the [processes](https://www.wrike.com/blog/business-process-management-software/) you’ll use to get there. 

### **Track task progress, not just deadlines**

Project management is smoother when you can track not just how many days are left to complete the work, but how much work is left to complete. 

With Wrike, you don’t just have visibility on the due dates and milestones at the end of each project phase, you also have an at-a-glance overview of: 

-   **The current workflow status of each task**, tailored to your process
-   **The tasks each of your team members is working on**, either in a Table view, in rolling updates and notifications, or a bar graph breaking down their workload
-   **The number of hours a task has taken so far**, powered by Wrike’s built-in [time-tracking software](https://www.wrike.com/features/time-tracking-software/) 
-   **The percentage of the work completed** for each task

![product screenshot of wrike dashboard on aqua background](https://web-static.wrike.com/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_new-dashboards_activity-stream_aqua-1.png?av=a7c8c8c0f81f3984502a94be660d186d)With Wrike, you can display this crucial information in a shared [project management dashboard](https://www.wrike.com/blog/how-to-build-project-management-dashboard/) accessible to users with the right permission level, so the headlines are always available to the team members and stakeholders who need to check in.  From that shared overview, it’s easy to click through to find out more about the tasks displayed. If you see something that concerns you, you can head straight to the root of the issue. 

### **Boost team collaboration**

Unlike a calendar, which only shows what team members are working on in a given week, Wrike is designed to bring a team together and help them work collaboratively to get their tasks over the line. 

Wrike gives you insight into task ownership at every stage of the workflow, so it’s easy for team members to identify the person they need to speak to (like the designated approver, the task owner, or the contact person in another team for a cross-functional project) and open a discussion. 

Your Wrike workspace includes [project collaboration tools](https://www.wrike.com/blog/project-management-collaboration-tools/) that cover every aspect of task management, asset management, and team communication. These include:  

-   **Comments on tasks and assets**, linked to notifications that turn questions and feedback into real-time discussion
-   **@mentions** to draw a team member’s attention to a task or point of feedback
-   **Automated notifications and reminders** — powered by simple, rule-based automations — straight to team members’ inboxes when they’re assigned to a task, when a task they’ve been involved with changes status, when they’re invited to a calendar event, or when an important deadline is coming up
-   [**Risk management software**](https://www.wrike.com/use-cases/project-risk-management/), so if tasks are falling behind what was laid out in the project plan, you can work together with the team to find a solution and get the work back on track 

![product screenshot of wrike proofing on aqua background](https://web-static.wrike.com/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_proofing-save-the-planet_aqua.png?av=73bfe3ec3050139bbe60a80ef8aa44ce)Whenever a task changes status in Wrike, it updates across your Wrike workspace.  Whether you’re tracking your project in a [dashboard](https://www.wrike.com/features/dashboards/), a [Kanban board](https://www.wrike.com/features/kanban-boards/), a burndown chart, or a [team calendar](https://www.wrike.com/features/team-project-calendar/) linked to your Google account, you can be confident that you’re always viewing the latest version of the information. 

### **Create dynamic project roadmaps in seconds** 

Wrike helps you view your [project roadmap](https://www.wrike.com/project-management-guide/faq/what-is-a-roadmap-in-project-management/) — and the reality — from many different angles alongside your Calendar view. A [roadmap](https://www.wrike.com/project-management-guide/faq/what-is-a-roadmap-in-project-management/) includes all the critical milestones, handoffs, and project events you’d see in your Google Calendar. But importantly, Wrike’s project timelines also show task dependencies. 

These dependencies, set up with a simple click and drag, help you visualize and streamline the [critical path](https://www.wrike.com/blog/critical-path-is-easy-as-123/) to the end of the projects, even if countless team members or subteams are involved in the steps leading up to the final deadline. 

It’s easy to add a dynamic [Gantt chart](https://www.wrike.com/project-management-guide/faq/what-is-a-gantt-chart-in-project-management/) project timeline — like the one below — to your Wrike workspace.

![active projects norton relocation](https://web-static.wrike.com/blog/content/uploads/2025/08/active-projects-norton-relocation.png?av=77713db5dc18c9b2dd3887e8bd6c579d)

With these crucial tools, you have a deeper understanding of how your tasks overlap and connect. You’ll be able to see if your project is on track by checking your project status against the moving date line, and your team can easily reference the chart to see when they can expect it in the coming days and weeks. 

Many of Wrike’s project management templates include a [Gantt chart](https://www.wrike.com/project-management-guide/faq/what-is-a-gantt-chart-in-project-management/) view as standard. Check out our [Action Plan Template](https://www.wrike.com/templates/action-plan/), [Manufacturing Template](https://www.wrike.com/templates/manufacturing/), [Complex Project with Phases Template](https://www.wrike.com/templates/complex-project-with-phases/), and [Product Launch Template](https://www.wrike.com/templates/product-launch/) to enhance your workspace. 

### **Manage team capacity effectively**

Many of the decisions you take as a project manager come down to [resource management](https://www.wrike.com/project-management-guide/faq/what-is-a-resource-in-project-management/), particularly when it comes to making the most of your team’s skills and time. While a calendar gives you some insight into who’s available — especially if you’re using it to track PTO and daily schedules — that’s not always enough to optimize the way you distribute new tasks. 

Your Wrike workspace includes tools specifically designed for time management and [capacity planning](https://www.wrike.com/use-cases/capacity-planning/). These features will alert you to team members who are over capacity, and help you reassign or reschedule tasks when you need to. ![product screenshot for wrike workload chart on aqua background](https://web-static.wrike.com/blog/content/uploads/2024/04/blog-screenshot_product-screenshot_workload_Project-Team_aqua.png?av=a122d8186e39baef53f7fb07ba5a69f2)Plus, when you work in Wrike, our software notes patterns in the way tasks are completed. This data informs your risk reporting and progress metrics, and it helps you make more informed decisions about the way you allocate resources during your future projects. 

### **Sync with all your Google Workspace tools**

Wrike includes a full suite of integrations with other Google apps. Just as with the calendar sync, this means you can keep using familiar tools alongside our more powerful project management software, streamlining your work even as it becomes more complex. 

-   **The** [**Google Drive**](https://www.wrike.com/apps/file-storage/google-drive/) **integration** means you can add your files to your Wrike task cards as attachments and view, edit, and collaborate on your Google Docs in real time. Continuing to use Google Drive as your file storage system also saves storage space on your Wrike account. 
-   **The** [**Gmail integration**](https://www.wrike.com/apps/email-integration/wrike-for-gmail/) helps you save time by turning emails into easy-to-track tasks. This means you can schedule, assign, and start monitoring tasks as soon as a suggestion arrives in your inbox. 
-   **The** [**Google Sheets**](https://www.wrike.com/apps/google-sheets/) **integration** connects tasks to spreadsheets, simplifying your reporting and replacing the mundane work of copy-pasting details between Wrike and your spreadsheet records.  

![wrike gmail integration](https://web-static.wrike.com/blog/content/uploads/2025/08/wrike-gmail-integration.png?av=1048153ce569551e1827dc63965d5b10)

To show you how this looks in practice, let’s take a look at how telecommunications firm [Arvig](https://www.wrike.com/customer-stories/arvig/) automates their processes with Wrike and Google integrations. 

Arvig’s team first approached Wrike after a period of rapid growth. They were finding it challenging to manage an increased workload with their old systems, and needed a way to standardize how they approached their projects.

Before introducing Wrike, Arvig’s team faced difficulties with coordinating work on both the [portfolio level](https://www.wrike.com/blog/enterprise-project-portfolio-management-eppm/) and for the day-to-day projects falling to their teams. They suffered from a lack of visibility that led to delays and missed deadlines. 

When Arvig implemented Wrike and integrated it with Google Drive and Google Chat, the team created “a single source of truth for information and communication” at the company. These tools have helped them transform a list of “400+ disjointed tasks” into a transparent timeline everyone can follow. 

Their processes have also become more transparent and collaborative. By linking Google Drive to their Wrike tasks, they can edit live and collaboratively, with smooth communications in the Google Chat channels their team knows well. 

> Our teams really value the Google Drive integration. We’ll have a file in our project folder on Google Drive that’s linked to a Wrike task. Wrike enables our teams to make comments or edits live in the document — smoothing the collaboration, proofing, and approval processes.
> 
> Shaun Carlson, Director of R&D and Continuous Innovation
> 
> ![Company logo](https://web-static.wrike.com/blog/content/uploads/2024/03/arvig-logo-image.png?av=bd2494bc82e2d9252aa5f5a1430837c2)

Since implementing Wrike, Arvig has maintained its reputation for exceptional customer service and customer experience. The HR department alone has saved over 900 hours a year, and their average project costs have reduced by 20%. 

## **More Google Calendar integrations for effective project management**

Syncing your Google Calendar with your project management platform brings visibility to more aspects of your project, supports team members as they plan their tasks, and reduces the amount of time a team spends asking for updates or adjusting their shared schedule. 

Syncing it with Wrike goes even further, thanks to the powerful project management tools on offer in our customizable project spaces. 

Put simply, integrating Google Calendar with a [work management tool](https://www.wrike.com/tour/) like Wrike is the ideal way to close gaps in your processes and work more efficiently as a project team. 

But before I close, let’s take a look at some more calendar integrations for project management. 

Remember, rather than showcasing more full-service project management platforms, these are extra AI-powered tools designed to boost productivity, optimize calendars, and ensure no new tasks are overlooked. In addition to Wrike’s project management features, these tools can help you make the most of your available time. 

### **1\. Trevor AI’s Google Calendar integration for productive workdays**

[Trevor](https://www.trevorai.com/) is an AI task management app with Google Calendar integration. It’s designed to schedule tasks in line with its algorithm, which can help project managers power through their to-do lists. The claim on their website is that tasks scheduled with Trevor are completed at a higher rate than with other apps. 

Trevor users start by setting task duration manually, and then the machine-learning model adapts as the user tracks more tasks. This means that the more project tasks are scheduled with the app, the more accurate the suggested calendar becomes. 

With the Pro pricing plan, Trevor can be integrated with one or more Google accounts, which can help to create a realistic calendar for a wider project team. 

### **2\. Clockwise Google Calendar integration for optimized scheduling**  

[Clockwise](https://www.getclockwise.com/) is an AI calendar and scheduling tool that connects to both Google and Microsoft calendars. It’s designed to simplify the time-consuming and repetitive tasks involved with managing timesheets and project calendars. The user tells the tool how flexible the timings of events like team meetings are, blocks out periods they’d like to reserve for focused work, and then Clockwise optimizes the calendar. 

Clockwise also integrates with other tools that teams might use during their projects. For example, if a team uses Slack as a communication hub, Clockwise can silence notifications during a team member’s focused time and update their status according to the calendar. 

### **3\. Katch AI as a virtual assistant** 

Katch is an AI assistant tool that loops into email communications, summarizes the message, and schedules meetings based on the discussions taking place. This can be helpful for managers who often communicate on the go, as it stops suggested appointments from slipping through the cracks when they don’t have access to the calendar on their laptop.  

Katch integrates with Google Calendar to check your availability and schedule events automatically. It includes features to reschedule events and update you on your availability, which is also possible by messaging Katch through WhatsApp by text or voice note. 

## **Improved visibility, stronger scheduling, and better project management with Wrike**

The best project management software brings together all the tools you need to plan, execute, and monitor your projects. There’s no denying that a robust team calendar is central to that. But with our project management integrations, you combine the familiarity of a shared Google Calendar with the detailed, real-time task management features of Wrike. 

Learn more [about Wrike](https://www.wrike.com/company/)’s project planning and scheduling features today.