---
source_url: "https://techsquad.mu.edu/support/solutions/articles/21002633391-scheduling-a-microsoft-teams-meeting"
title: "Scheduling a Microsoft Teams Meeting : Marquette University ITS"
mirrored_at: 2026-08-04T15:39:33.187Z
host: techsquad.mu.edu
cited_in_42a: true
mirror_canonical: "https://index.42a.ai/techsquad.mu.edu/support/solutions/articles/21002633391-scheduling-a-microsoft-teams-meeting"
---

> **Original source:** https://techsquad.mu.edu/support/solutions/articles/21002633391-scheduling-a-microsoft-teams-meeting

Please enable Javascript to access the portal.

# Scheduling a Microsoft Teams Meeting

## Use Microsoft Outlook to Schedule a Teams Meeting

1.  Open **Outlook** from your desktop or go to [Outlook on the Web](https://outlook.office.com/).  
    ![Outlook icon](https://attachment.freshservice.com/inline/attachment?token=eyJ0eXAiOiJKV1QiLCJhbGciOiJIUzI1NiJ9.eyJpZCI6MjEwMzA3ODg4OTgsImRvbWFpbiI6Im1hcnF1ZXR0ZS5mcmVzaHNlcnZpY2UuY29tIiwidHlwZSI6MX0.dvQu6eAMjP7sYv9DowLfpUw-u5UeKF9cNEuCePW75Gw)
2.  In the upper-left, click or tap the **Calendar view** icon.  
    ![Calendar View icon](https://attachment.freshservice.com/inline/attachment?token=eyJ0eXAiOiJKV1QiLCJhbGciOiJIUzI1NiJ9.eyJpZCI6MjEwMzA3ODg4ODgsImRvbWFpbiI6Im1hcnF1ZXR0ZS5mcmVzaHNlcnZpY2UuY29tIiwidHlwZSI6MX0.JZDGqUFvJbt-zHMCDU2PxXeagvHOuntzX4Qzvg_TByk)  
    
3.  Calendar view appears. In the upper right. click or tap **New Event**.  
    ![New event button](https://attachment.freshservice.com/inline/attachment?token=eyJ0eXAiOiJKV1QiLCJhbGciOiJIUzI1NiJ9.eyJpZCI6MjEwMzA3ODg5MjksImRvbWFpbiI6Im1hcnF1ZXR0ZS5mcmVzaHNlcnZpY2UuY29tIiwidHlwZSI6MX0.yWrrzC8MubtYqSoK8GEXsyYCHNfbimtBDzjrFLzpwKw)
4.  In Outlook, a meeting window appears.
    
    1.  Enter a **title** for your meeting.
    2.  Add **attendees** by typing their names and selecting from the autocomplete menu. Or enter their email addresses.
    3.  Select a **date, start time, and end time**. Use the **Scheduling Assistant tab** to find an open date and time for attendees.
    4.  The **Teams meeting switch** turns on after you enter attendees, making this event a Teams meeting. If any attendees will meet in person, set a location.
    5.  Add a **description** about your meeting or attach documents.
    
    Note that you won't see the Teams meeting details — the join link, call-in number, and phone conference ID — _until after you send the meeting invitation_.  
    ![New event screen for title, attendees, dates, times, location, and details](https://attachment.freshservice.com/inline/attachment?token=eyJ0eXAiOiJKV1QiLCJhbGciOiJIUzI1NiJ9.eyJpZCI6MjEwMzA3ODkwODgsImRvbWFpbiI6Im1hcnF1ZXR0ZS5mcmVzaHNlcnZpY2UuY29tIiwidHlwZSI6MX0.SW-TSHfuRCWCEHElVstOQC02nSBpQg8od8TnIgGNA6k)
5.  In the upper left, click or tap **Send** to schedule the Teams meeting, emailing invitations to participants. The meeting appears on your calendar in both Outlook and Microsoft Teams. You're done with scheduling.

  

## Use a Teams Channel to Schedule a Teams Meeting

You'll need a [Microsoft Teams site](https://techsquad.mu.edu/support/solutions/articles/21002651301) to schedule a meeting from a Teams channel. This method for creating a Teams meeting is ideal for **recorded meetings**, as the video recording will appear linked in the Teams channel after the video is processed. Note that scheduled meetings cannot occur in private channels.

  

### What's a Teams Channel?

On Microsoft Teams, a channel is a section of a Teams site, used to collaborate on a specific topic. Below is the Mascot MUsings Teams site, with three channels:

1.  General channel — _note that every Team has a General channel by default_
2.  Fan Engagement Theory channel
3.  Mascot Care and Feeding channel  
    ![Teams channels](https://attachment.freshservice.com/inline/attachment?token=eyJ0eXAiOiJKV1QiLCJhbGciOiJIUzI1NiJ9.eyJpZCI6MjEwMzA3ODkyMzUsImRvbWFpbiI6Im1hcnF1ZXR0ZS5mcmVzaHNlcnZpY2UuY29tIiwidHlwZSI6MX0.N1NjvZJVN689uxrzRtMeHt3uwiauwKX6N7bWstxqeKA)

  

### Schedule a Teams channel meeting

1.  In Microsoft Teams, go to the Teams channel for your meeting. Select the **camera icon** in the top-right corner. A drop-down menu appears. Select **Schedule a meeting**.  
    ![Schedule a meeting](https://attachment.freshservice.com/inline/attachment?token=eyJ0eXAiOiJKV1QiLCJhbGciOiJIUzI1NiJ9.eyJpZCI6MjEwMzA3ODkyMjEsImRvbWFpbiI6Im1hcnF1ZXR0ZS5mcmVzaHNlcnZpY2UuY29tIiwidHlwZSI6MX0.9ne04CuFszIFsIIcsLIuWOja9N3CSZrlrrKH6zgw4wk)
2.  The "New meeting" screen appears.
    
    1.  Give the meeting a **title**.
    2.  If you want, add members to the **"required attendees"** field.
    3.  Adjust the **meeting dates, start time, and end time**.
    4.  If you want to create a **recurring meeting** — a series of meeting which repeats on a regular basis — select the drop-down menu next to "Does not repeat." Choose from the recurrence options, such as "Every weekday (Mon - Fri)," "Daily," "Weekly," etc. Or select "Custom" for a unique meeting pattern.
    5.  If you schedule a channel meeting from the channel, Microsoft Teams sets the **Teams channel** for the meeting. Otherwise, select a channel.
    6.  Switch on the **"Send personal invites" option**.
    7.  If the online meeting will also have physical location, enter the room in "Add location."
    8.  Add any **meeting details** in the large text box (optional).
    
    ![Teams new event screen for title, attendees, dates, times, location, and details](https://attachment.freshservice.com/inline/attachment?token=eyJ0eXAiOiJKV1QiLCJhbGciOiJIUzI1NiJ9.eyJpZCI6MjEwMzA3ODk0MDQsImRvbWFpbiI6Im1hcnF1ZXR0ZS5mcmVzaHNlcnZpY2UuY29tIiwidHlwZSI6MX0.5xT4s3LyutAgl19cOPPIp0nk3WWA9SIP1JI4r7BL4Fs)
3.  In the upper-right corner, click or tap the **Send** button. Teams creates the channel meeting. 
4.  The meeting appears in a Teams channel conversation and emails invitations for participant calendars. You're done with scheduling.