---
source_url: "https://support.google.com/a/users/answer/9491973?hl=en&utm_source=openai"
title: Schedule an event with co-workers - Google Workspace Learning Center
mirrored_at: 2026-09-01T01:03:25.574Z
host: support.google.com
cited_in_42a: true
mirror_canonical: "https://index.42a.ai/support.google.com/a/users/answer/9491973__q__hl_en__utm_source_openai"
---

> **Original source:** https://support.google.com/a/users/answer/9491973?hl=en&utm_source=openai

## Get started with Calendar in Google Workspace

[Next: Respond to event invitations](https://support.google.com/a/users/answer/9283119?hl=en&ref_topic=9282962)

![](https://storage.googleapis.com/support-kms-prod/ruloMtnPNAcGPI6Hw4aE4m725VZakVDi28iR)

## ![](https://storage.googleapis.com/support-kms-prod/FgnqBvo83yWKjPS3V847qmUdJKCU0onkDrqn)On this page

-   [Create an event](#create_event)
-   [Add a room to your event](#add_room)
-   [Attach an agenda](#attach_agenda) 
-   [Add video conferencing](#video)
-   [Invite more people](#edit_event)
-   [Cancel or restore an event](#cancel)

## Create an event

![](https://storage.googleapis.com/support-kms-prod/ruloMtnPNAcGPI6Hw4aE4m725VZakVDi28iR)

### Schedule the event and add guests

1.  On your computer, open [Google Calendar](https://calendar.google.com/).
2.  **Optional:** If you want to add guests to your event, on the left click **Search for people** and start typing the names of your guests.
3.  Click any time on the calendar that doesn't already have an event scheduled.
4.  Add a title to the event, and any event details.
5.  Click **Save**.

**Tip:** To create a longer event, drag your mouse down the page while you're selecting the time.

### Compare guest calendars to find a time 

You can view guests' calendars side by side when you create an event, to find a time everyone is available:

1.  Go to Settings ![](https://lh3.googleusercontent.com/hsuHx4mHmbQbrjq53voOuYHeG38kwH5R3dutFBBhGHTVEUo4FBGP-qvsrHcJ9cpqqw=h36)![and then](https://lh3.googleusercontent.com/3_l97rr0GvhSP2XV5OoCkV2ZDTIisAOczrSdzNCBxhIKWrjXjHucxNwocghoUa39gw=h36) **Settings**![and then](https://lh3.googleusercontent.com/3_l97rr0GvhSP2XV5OoCkV2ZDTIisAOczrSdzNCBxhIKWrjXjHucxNwocghoUa39gw=h36)**View options**![and then](https://lh3.googleusercontent.com/3_l97rr0GvhSP2XV5OoCkV2ZDTIisAOczrSdzNCBxhIKWrjXjHucxNwocghoUa39gw=h36)check the **View calendars side by side in Day View** box.
2.  When creating an event and adding guests, set your Calendar to **Day** view.

There are many other ways to create events. [Learn more at the Google Calendar Help Center](https://support.google.com/calendar/answer/72143)

## Add a room to an event

![](https://storage.googleapis.com/support-kms-prod/ruloMtnPNAcGPI6Hw4aE4m725VZakVDi28iR)

_You can use this feature only if your organization supports it. For help, contact [your administrator](https://support.google.com/a/users/answer/6208960)._

**Important:** If you can't add a room to an event, Google Calendar may suggest a shortcut to create a duplicate event where you can book a room. This shortcut creates a single event, without any guests.

1.  On your computer, open [Google Calendar](https://calendar.google.com/).
2.  Create a new event or open an existing one.
    -   To edit an existing event, click Edit event ![Edit](https://storage.googleapis.com/support-kms-prod/05725D5F5185E46B8EBCECB9B1835E1AEE02).
3.  If your account is part of an organization with Rooms, click **Add rooms** or **Add room booking**.
    -   Based on who you invite, you can choose from suggested rooms or search for a new one.
    -   Click the rooms or resources you want to add.
4.  Click **Save**.

**Tips:**

![](https://storage.googleapis.com/support-kms-prod/iN2vXf2GgxZXP9ZO5qFMKmNXLn11vWkEKJTE)

## Attach an agenda

![](https://storage.googleapis.com/support-kms-prod/ruloMtnPNAcGPI6Hw4aE4m725VZakVDi28iR)

Calendar can create an agenda for you, or you can attach an existing agenda to your event.

### Create an agenda for a new event

### Create or attach an agenda to an existing event

1.  On your computer, open [Google Calendar](https://calendar.google.com/).
2.  Select an option:
3.  Meeting notes open in a new window. On the right, click **Share**.

**Tip:** If your administrator doesn’t allow sharing Google Drive files outside of your organization, you can [send Gmail attachments to external guests](https://support.google.com/a/users/answer/9259846#1.1) instead.

[Learn more at the Google Calendar Help Center](https://support.google.com/calendar/answer/6192039)

## Add video conferencing

![](https://storage.googleapis.com/support-kms-prod/ruloMtnPNAcGPI6Hw4aE4m725VZakVDi28iR)

_You can use this feature only if your organization supports it. For help, contact [your administrator](https://support.google.com/a/users/answer/6208960)._ 

1.  On your computer, open [Google Calendar](https://calendar.google.com/).
2.  Create an event or open an existing event you have edit access to.
3.  In the event, find the conferencing field.
    -   To add a new conference, click **Add Google Meet video conferencing**.
    -   To remove an existing video conference, click Remove ![Close](https://lh3.googleusercontent.com/HeKfXR_n2o5Sulz6SR7L4a5IpKPi0rO2rpEgUU2nOH2tUqJam2-ZTXMARAN-3gauDuk=h36).
    -   If you installed a conferencing add-on from the Google Workspace Marketplace, select the conferencing provider from the “Add conferencing” dropdown menu. [Learn how to install an add-on from the Marketplace](https://support.google.com/calendar/answer/9117864).
4.  Click **Save**.

[Add Google Meet video meetings to Calendar events](https://www.youtube.com/watch?v=IZIgQn6Zod8)

## Invite more people to your event

![](https://storage.googleapis.com/support-kms-prod/ruloMtnPNAcGPI6Hw4aE4m725VZakVDi28iR)

1.  On your computer, open [Google Calendar](https://calendar.google.com/).
2.  Click an event ![and then](https://lh3.googleusercontent.com/3_l97rr0GvhSP2XV5OoCkV2ZDTIisAOczrSdzNCBxhIKWrjXjHucxNwocghoUa39gw=h36) Edit event ![Edit](https://storage.googleapis.com/support-kms-prod/hNUHr7H11lSuTcKe77cG9WYzXASQwTZKZqN6).
3.  On the right, under "Guests," start typing the name of the person and choose someone from your contacts. You can also type an email address to invite people who aren't in your contacts list.
    -   To mark a guest as optional, next to the guest’s name, click Mark optional ![People](https://lh3.googleusercontent.com/sqzBS2RkvTa-78J8He6oKg1hHEorret0HNrl5TzqXZuclrbjlVc1uXScWHGkk0k3-Vb_=w18).
        -   If the icon doesn’t show, hover over the guest's name.
4.  When you're done editing your event, click **Save**.

You can't add people to events that are automatically created from Gmail as well as birthdays, holidays, and events on sports calendars.

![](https://storage.googleapis.com/support-kms-prod/HqrGzhhpySnn1bL2q9i7e7s7KPZio8ZYLtfE)

For details about inviting a large group, visit the [Google Calendar Help Center](https://support.google.com/calendar/answer/172013)

## Cancel or restore an event

![](https://storage.googleapis.com/support-kms-prod/ruloMtnPNAcGPI6Hw4aE4m725VZakVDi28iR)

### Delete an event to cancel it

If you create an event, you can delete the event. This takes the event off your calendar, and off the calendars of everyone else invited.

1.  On your computer, [open Google Calendar](https://calendar.google.com/).
2.  Click the event you want to delete.
3.  Click Delete event ![Delete ](https://lh3.googleusercontent.com/9V7P97OdHt8lN8hn0CmBYLmgZRryAAEIMJPaHsDur9PpiwM-cwdJiTsL0T9rxEicyw=h36).

![](https://storage.googleapis.com/support-kms-prod/46V6PARUKYXyaO3mcPBc9wrSuPPprSaV9J7h)

### Restore an event

You have approximately 30 days to restore an event that you deleted by mistake.

![](https://storage.googleapis.com/support-kms-prod/DMKiWPjcWQPOApjAj0lIPcw2OPuhhtasfrZ9)

  
_Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated._

[Next: Respond to event invitations](https://support.google.com/a/users/answer/9283119?hl=en&ref_topic=9282962)

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