--- source_url: "https://jesto.ai/resource-capacity-planning?utm_source=openai" title: "Resource Capacity Planning Software | Jesto Workload Tool" mirrored_at: 2026-08-31T03:02:22.463Z host: jesto.ai cited_in_42a: true mirror_canonical: "https://index.42a.ai/jesto.ai/resource-capacity-planning__q__utm_source_openai" --- > **Original source:** https://jesto.ai/resource-capacity-planning?utm_source=openai ## Resource Capacity Planning that prevents burnout Jesto is resource capacity planning software with a live workload heatmap. See who is overloaded, who has bandwidth, and rebalance allocations across projects in seconds. Stop the burnout before it starts. A R P D $2.99 Per user / month Loved by people leaders Alice Chen Over by 9h Overload Bilal Khan At capacity Diya Patel Available 4h Marco Silva On PTO Fri Emma Lee Optimal OVER-ALLOCATED 3 / 24 Live sync Team utilization 87% utilization **24** Members **12** Projects **87%** Utilization **3** At risk Featured & Reviewed ### The resource planning software people leaders rely on Listed on **TrustRadius** Listed on **GetApp** Listed on **Product Hunt** Reviewed on **G2** Reviewed on **Capterra** Listed on **SaaSworthy** Feature Highlight ## Live Workload Heatmap Stop guessing who has bandwidth and who is drowning. The live workload heatmap shows every person's planned hours vs available capacity in one color-coded grid. Spot overload before it becomes burnout and rebalance work in seconds. [Start Free Trial](https://jesto.ai/signup) * * * #### Key Benefits - Color-coded over and under-utilization view - Day, week, month, and quarter rollups - Drag-and-drop to rebalance instantly - PTO and holidays auto-factored #### Perfect For - Resource managers & PMOs - Agencies & consulting firms - Engineering & product leadership - Operations & people leaders ### All Tasks This Week Task / Project Owner Priority Status Due **Draft launch email** Q2 Launch Asha P. High In progress Today **Approve new hire offer** People Priya S. Critical To do Tomorrow **Fix checkout bug** Engineering Diego L. High In review Fri **Customer call notes** CX Maya T. Low Done Wed **This week** **12** **3 High** **4 Done** **96% on time** All Tasks This Week Kanban List Calendar Timeline Draft launch emailQ2 Launch High A Approve new hirePeople Critical P Fix checkout bugEngineering High D Customer call notesCX Done M Assign teammate @asha A Asha P.Marketing R Ravi N.Engineering P Priya S.People Due **Today** Priority **High** Watchers **2** Sprint 14 burndown Day 6 of 10 Committed**62 pts** Done**24** Remaining**38** TODAY On track to finish by D10 **96% velocity** My Tasks Sprint planning Draft launch email Customer call @ 3pm Review PR #142 Update CRM **New task assigned** Priya S. assigned you "Q3 roadmap review" Team workload This week Marcus W. 115% Priya S. 108% Ravi N. 92% Asha P. 74% Diego L. 62% Maya T. 38% Performance Auto-emailed Mondays On-time ### 96% ▲ 12% Cycle ### 2.4d ▼ 0.6d Done ### 142 ▲ 18% Last 12 weeks **Trending up** Engineering pipeline Custom Backlog To do In progress Review QA Shipped Pipelines **3** Stages **6** Auto-rules **12** Marketing Sales CX Q2 Launch Plan 5 of 8 done - Design assets - Copy review - Email draft - Subject line - Preview text - Body copy - QA approval - Send to subscribers Progress **62%** Draft launch email 3 comments **3** comments **2** files **14** changes ## Start Your Journey with Jesto Allocate teams, prevent burnout, and balance project workload in real time. Set up your capacity planning software in under 5 minutes. Dashboard All Tasks My Tasks Team Calendar Automations Reports Tags Settings All Tasks This Week High Priority Not Started + Draft Q2 launch email Marketing TT-241 A Customer demo prep Sales TT-198 R \+ Add task In Progress + Approve new hire offer High priority TT-203 P Update CRM pipeline Sales TT-187 R Mobile redesign brief Design TT-176 M \+ Add task In Review + Customer call notes CX TT-162 M Weekly team report Ops TT-155 L Brand asset review Design TT-148 N \+ Add task Approved + Vendor renewal Ops TT-122 K Q3 roadmap review Strategy TT-119 T Sprint planning notes Engineering TT-114 S \+ Add task Done + Onboarding deck Shipped TT-098 G \+ Add status ## How Jesto's resource capacity planning software outperforms spreadsheets Spreadsheet allocation models become stale the moment someone takes PTO. Jesto's resource management software shows live workload, flags over-allocation in real time, and rebalances teams with a drag. ### Spreadsheet Capacity Planning - Static rows that go stale the moment someone takes PTO - No visibility into who is actually over capacity right now - Manual rebalancing every time a project shifts - Hard to see one person's load across multiple projects - Burnout discovered only at exit interviews ### Jesto Resource Capacity Planning - Live workload heatmap with red/orange/green capacity bands - Real-time utilization across every project and team - Drag-and-drop resource allocation rebalances in seconds - One unified workload view per teammate across all projects - Burnout-prevention alerts flag risk before it becomes attrition Built for every team ## One capacity planning tool for engineering, marketing, sales and beyond Whether your team is engineering, agency creative, professional services, or operations, Jesto adapts to how you actually plan capacity. Pre-built resource templates ship with sane defaults so you spot overload in minutes. ### Engineering Plan sprint capacity by developer skill, factor in support rotations and on-call, and prevent overcommitment before sprint planning ever starts. Sprint capacity On-call factoring Skill match ### Marketing & Creative Balance copy, design, and paid media specialists across campaigns. See who is over capacity before a launch and reassign work the same day. Campaign load Creative bandwidth Skill routing ### Professional Services Forecast utilization across consultants, staff engagements based on real availability, and protect realization rates from overbooking. Utilization Staffing Realization ### Operations & PMO Centralize capacity planning across departments. Run portfolio-level resource forecasts and answer "can we take this on?" with data, not gut feel. Portfolio view Demand vs supply Forecasting ### HR & People Leaders Spot burnout before it costs you a senior hire. Workload heatmaps and over-utilization alerts let People teams partner with managers on real prevention. Burnout alerts Retention PTO planning ### Agencies Plan capacity across clients and retainers, allocate specialists where they fit best, and stop over-promising work the team cannot deliver this month. Client allocation Retainer planning Billable mix ## Is Jesto the perfect capacity planning software for your team? Teams that switch to Jesto report smoother workflows, sharper task clarity, and faster project completion within the first 30 days. They cut manual chasing, eliminate missed deadlines, and keep performance consistent across every project. With Jesto, teams: **Q2 Launch Plan** Closed 2 hrs ago This Week +18% 142 tasks closed by your team 78% of weekly goal4 days left **96%**On-time **2.4d**Cycle **12**Team **+40% velocity** vs last quarter ### Enterprise-Grade Security from Day One SOC 2 Type II certified, AES-256 encryption at rest, daily backups, SSO with SAML 2.0/Okta/Azure AD, and role-based access controls. Your team's data is safe by default. ### One-Click Import, Zero Lock-In Switching from Asana, Trello, Jira, ClickUp, or Monday? Bring your tasks, owners, due dates, and comments across in under an hour. Export anything back any time. ### Scales from 5 to 5,000 Without Surprises Whether you're a 5-person startup or a 5,000-person org, Jesto's per-user pricing stays predictable. No mystery enterprise tiers, no surprise renewals, no feature gating on essentials. ### Integrations Connect Jesto resource planning to Slack, Jira, Google Calendar, Outlook, BambooHR, and 30+ tools so PTO, hires, and project demand flow automatically. [Explore Integrations](https://jesto.ai/signup) ### Automation Automate over-utilization alerts, capacity rollups, and rebalancing suggestions so managers prevent burnout before it shows up in exit interviews. [Discover Automation](https://jesto.ai/signup) ### Unified Tracking Tasks, projects, sprints, PTO, and utilization in one resource capacity planning tool. A single live view across every team and project. [View Features](https://jesto.ai/signup) Seamless Transitions ## Your tools, perfectly connected Stop jumping between tabs. Jesto syncs your favorite apps into one unified task hub, so the whole team stays in the loop. ![Slack](https://jesto.ai/assets/logo/slack-logo.webp) Slack Instant notifications ![Jira](https://jesto.ai/assets/logo/jira-logo.webp) Jira Sync tasks & backlogs ![Notion](https://jesto.ai/assets/logo/notion-logo.webp) Notion Embed docs & wikis ![Zoom](https://jesto.ai/assets/logo/zoom-logo.webp) Zoom Direct meeting sync ![Microsoft Teams](https://jesto.ai/assets/logo/microsoft-teams-logo.webp) Teams Unified collaboration ![Asana](https://jesto.ai/assets/logo/asana-logo.webp) Asana Migrate projects ![ClickUp](https://jesto.ai/assets/logo/click-up-logo.webp) ClickUp Connected tasks ![HubSpot](https://jesto.ai/assets/logo/hubspot-logo.webp) HubSpot CRM marketing sync ![Google Meet](https://jesto.ai/assets/logo/google-meet-logo.webp) Google Meet Video meeting sync ![Outlook](https://jesto.ai/assets/logo/outlook-logo.webp) Outlook Email & calendar sync Free Forever free tier (5 users) < 1h Average response time 24/7 Support anytime 99.9% Service uptime SOC 2 Type II certified ### Starter Small Teams $ 2.99 per user / month [Start your free trial](https://jesto.ai/signup) All Free features, plus: - Up to 10 Active Projects - Core task management - Basic team collaboration - Gantt charts - Email support Most popular ### Growth Scaling Teams $ 5.99 per user / month [Start your free trial](https://jesto.ai/signup) All Starter features, plus: - Unlimited Active Projects - Advanced reporting & analytics - Custom workflows - Time tracking - 24/7 Priority support ### Business Teams & Collaboration $ 10.99 per user / month [Start your free trial](https://jesto.ai/signup) All Growth features, plus: - SSO & advanced security - Custom onboarding - Dedicated account manager - Unlimited storage - Compliance features ### Enterprise Management & Security On Request Book a demo to discuss your custom setup. [Contact us](https://jesto.ai/book-demo) All Business features, plus: - Custom integrations - Enterprise support & SLA - Self-hosted deployment - Volume pricing - Team onboarding & training ### Free Easy & Free $0 Free forever plan Including: - Up to 2 Active Projects - Basic task management - Single team workspace - Community support - Kanban board view - Basic reporting Resource capacity planning software gives managers a live view of who has bandwidth, who is over-allocated, and what work the team can realistically take on. It replaces brittle spreadsheets so you can prevent burnout, hit deadlines, and forecast hiring needs with real data. Float, Resource Guru, and Runn are standalone resource planners. Jesto bundles resource capacity planning with project management, timesheets, and billing in one workspace, at a fraction of the cost. Starts at $2.99/user/month, free up to 5 users. Yes. The workload heatmap auto-subtracts approved PTO, public holidays, part-time hours, and recurring meetings from available capacity. Plans reflect realistic availability, not the calendar-day max. Yes. Jesto supports day, week, month, and quarter rollups. You can model what-if scenarios, project demand from the sales pipeline, and forecast when you will need to hire to keep utilization in the healthy zone. Yes. Configurable over-utilization alerts notify managers when any team member crosses a threshold (say, 110%) for more than a set window. People leaders see at-risk team members before they request time off or leave. Yes. Native iOS and Android apps give managers the workload heatmap, drill-down per person, and rebalancing actions on the go. Approve PTO and reassign work from anywhere. Jesto is SOC 2 Type II certified with 99.9% uptime, AES-256 encryption at rest, TLS 1.2+ in transit, daily backups, and role-based access controls. Business plans add SSO (SAML 2.0, Okta, Azure AD), audit logs, and enterprise SLAs.